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Knowledge Base Software-features

Knowledge Base Software-features

 

Knowledge Base Software allows you to share information within your enterprise from your website or Intranet with an enterprise-grade knowledge base. It helps to reduce customer support, improving staff productivity and eliminating time wasted searching for information across disparate systems such as shared folders and paper documents.

Hundreds and thousands of organizations, small businesses, universities and enterprise organizations are using knowledge base software. Knowledge based software can be used to cater different needs of the organization that is using this software like:

Knowledge Base Software Features

 

 

There are number of knowledge base software are in the market and have many powerful functions. These functions may vary from one software application to other knowledge base software application. But there are some functions that are common among most of the knowledge management software. By using it staff, customers and partners can access information locally or over the Internet and Knowledge Management software’s powerful group-based permission architecture makes it easy to share knowledge with only the people or groups you choose

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Knowledge base software really helps to reduce the in-bound customer support. Mostly, there is an interactive help interface which makes it easy to find the answer of your queries. It will contribute to decrease queries of customers in form of e-mails or calling to your support department. Your knowledge base can also be integrated into your contact/support forms to provide instant answers to customer’s questions as they type, reducing support even further. Active response system in knowledge base software can be integrated into any website form. Customers can easily search knowledge items and attachments. Popular search terms make it easy to find help fast.

Knowledge based software offers you the facility to share the documents among the staff members whether they are present in one physical location or one hundred, knowledge base software makes it easy for them to share, search, rate and print company documents, procedures and more. Forget email or network fileservers – now everyone has access to the same single version of a document from the same location. Documents are accessible through any computer that is connected to intranet or web. Built in feed back loops help staff to improve their knowledge.

A company can eliminate a considerable time for training its staff by using the knowledge base management software. If a company provides its policies and procedure in its knowledge base, it will help in quicker staff training. You reduce staff training time significantly and give new staff members a “hands on” approach to learning. You can achieve this objective by uploading company’s procedures and documents which are instantly indexed and searchable. Categories can be password protected and restricted as per the privilege level of a user. All these knowledge items can be printed or exported to different formats as offered by the particular knowledge base software for saving. These knowledge items can be assigned to the new comers for reading and self training purposes.

 

Source: ArticlesBase.com

Knowledge Capital

Knowledge Capital

Knowledge Capital

 

Every business requires people, and it how you keep your key people that matters. You could lose every tangible asset-furniture, fixtures, buildings, cars, files, computers, and everything else-but as long as you kept your key personnel, you could be back in business again tomorrow, generating sales and making profits.

 

There are three types of knowledge that a business needs to survive and thrive. Personal knowledge, company knowledge, and market knowledge.

 

Personal knowledge is the specific knowledge, skills, education, background, experience, training, and core competencies that an individual owns and takes with her from place to place. The ability to write, to speak publicly, negotiate, to sell, to make presentations, to type, to prepare final statements, and so on, are all forms of personal intellectual capital. The more of these kinds of knowledge and skills that are relevant to your business a person has, the more valuable that person can be.

 

The process of interviewing and selection, as well as delegation, supervision, and promotion, revolves around the determination and deployment of these core skills.

 

The second type of knowledge is the knowledge of your specific company. This form of intellectual capital is very valuable. This includes knowledge about the processes and procedures within your business, the key personalities and their relationships to each other, your products and services and how they are developed, sold, and delivered, and all the other unique factors and features that make your business different from any other.

 

When a person works for a business for any time, that person absorbs an enormous amount of valuable information about how the business functions. This heightened knowledge and awareness has a real value. If you lose a person who is intimately familiar with many aspects of your business the cost of hiring and training a new individual to the same level of competence can be very high.

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The third type of intellectual capital is specific knowledge about the market, your customers, and your competitors; and about your products and services, and the way they are marketed, sold and delivered. The kind of customer and market knowledge can be of inestimable value in the competitive market place. The longer a salesperson, for example works for a company, the more valuable he becomes in terms of his network of contacts and his intimate knowledge of customers-who they are, where they are, why they buy, and the various buying influences that operate on them.

 

Not long ago, a client company of my friend brought in a new controller who has been entrusted with the function of cost reduction. The controller glanced over the payroll and arbitrarily decided that the top salesman was earning too much money and insisted the corporate office that the commission of the salesman be cut, his territory be reduced, and several of his major clients be turned into “house accounts.”

 

The salesman concerned represented about 40 percent of the total sales of this medium-sized manufacturing company. When they told him that they were going to cut his commissions and cut his territories, thereby reducing his income by more than 50 percent he protested. He was of the opinion that he has with the company for more than 12 years and has taken a lot of pains in building his customer base.

 

The company refused to listen and they were of the opinion that the customers belonged to the company and not to him. The customer’s loyalty shall therefore be towards the organization and towards their products and services. Hence they felt that there is no reason for the company to pay such exorbitant money to service accounts. They categorically stated that if you’re not happy with these new arrangements, you can go somewhere else.

 

The salesman tried to reason with the management, but to no avail. Finally, he quit the organization and walked across the street to their major competitor, taking all the accounts, references with him. His old company’s sales dropped by about 40 percent the following year. They almost went bankrupt. They had no idea that the relationship between the salesman and his customers was perhaps the most valuable form of intellectual capital in the entire company.

 

The object of elaborating this point is that any employee who possesses personal knowledge, company knowledge and market knowledge is indispensable and the management at all costs has to ensure that he is taken care of. One needs to have more of these kinds of employees rather than having employees being filled against vacant positions. Such employees do not only add value to themselves but add immeasurable value to the organization, society and country at large.

 

The said article has been written by Mr. Iyer Subramanian. E Mail: iyerpdkgnm@yahoo.com, Cell no. 9892523163.

  

 

 

Source: ArticlesBase.com